MUNICIPAL COUNCIL OF QUATRE BORNES CONDITIONS OF RENTAL RECEPTION HALL TOWN HALL
1. The Reception Hall will be used for the following:

(a) Conference/Meetings

(b) Seminars(

c) Art and Craft Exhibition

(d) Cultural Activities

(e) Literary activities – Quiz, Debates, shows, launching of books etc. NB. The Reception hall will not be leased for activities of religious nature.

2. The Municipal Council

(a) Grants the use of the Reception hall (hereinafter referred to as the Reception Hall or the hall) with 350 chairs, 5 tables, supplies electric energy and water but does not hold itself responsible for any interruption and defect in electricity and water supply.

(b) Provides a personnel in charge of the hall. The licensee and his guests shall abide by all reasonable instructions and orders given to them by the official in charge.

3. The licensee must apply through the Municipal Council of Quatre Bornes (hereinafter called the Municipal Council) for the services of 2 police constables to be on duty for the maintenance of order as deemed fit by the Municipal Council. The fees for the police constables will have to be borne by the licensee.

4. The licensee may be authorized to decorate the hall at its own costs and under the supervision and to the satisfaction of the Municipal Council, thus not causing any damage to the existing structures.

5. The tariff as approved as approved by the Council will be applied in all cases. Under no circumstances will application for reduction be considered.

6. On booking the Reception Hall, the licensee should pay to the Municipality a sum of Rs. 1,000 as deposit. The fees for the use of the hall and policeman fees can be paid at least two months before the function. The deposit of the licensee will be forfeited if he fails to notify the Municipality to cancel or postpone his booking in a reasonable delay of at least 3 months unless in cases of emergencies and/or unforeseen circumstances.

7. Whenever a cyclone warning class III is announced, the licensee and his guests shall vacate the hall within the first quarter of an hour following such announcement and the hall will be closed immediately.

8. (a) The licensee shall be held responsible for any damage caused to the property and/or belongings of the licensee and/or his guests and the costs of the repairs effected by the Municipal Council will be borne by him.

(b) The Municipal Council does not hold itself responsible for any damage caused to the property and/or belongings of the licensee and/or his guests nor does it hold itself responsible for any loss to the licensee and/or his guests.

9. All materials and decorations should be removed by the licensee or his representations by 8.00 a.m. at latest on the day following the function. All materials left at the hall are at the licensee’s own risk. The costs of removal shall be borne by the licensee.

10. (i) The licensee, his representatives and his guests shall be bound to comply with and abide by paragraph (b) of G.N. 24 of 1939 made under Section 3 of the noise prevention ordinance (clone Vol III Cap 294) which reads as follows: “It shall not be lawful for any person, in such a manner as to cause inconvenience to any member of the public.”

(ii) The licensee, his representative/s and his guests shall not make use of any sound equipment, musical instrument, or electrical and mechanical device for producing sound on any premises situate on or in close proximity to any street, through fare or public place in such a way to cause any nuisance, annoyance and inconvenience to any party/parties. All musical instruments and sound system must be turned down as from 10.00 p.m.

(iii) Should the licensee, his representative/s and guests fail to comply with the provisions set out in paragraph 9 (i) (ii) above then the Municipal Council by its representative/s or by the Police Force shall be entitled to reduce or turn down or shut off the aforesaid instruments of force the licensee and /or his representatives, and/or his guests out of the hall, without the licensee and/or his representatives and/or guests having any right to claim any damages or indemnity from it and /or its employees and/or representatives.

11. The attention of the licensee is drawn to the fact that cooking is not allowed in the kitchen of the Reception hall. Yet the said kitchen can be used to store ready made snacks and drinks.

12. No catering, that is consumption of snacks and drinks is allowed inside the Reception Hall. All catering services will have to be organized in the porch beside the said Reception Hall.

13. Under no circumstances shall the licensee be allowed to tamper with the sound equipments and or other equipments and/or property of the Municipal Council.

14. Refund of deposit will be effected 15 days following the function on presentation of the deposit receipt unless Clause 8(a) applies.

15. The licensee shall under no circumstances be considered a tenant either under the landlord and tenant Act or any other law in force in Mauritius, but shall be considered to have been granted as licence by the Municipal Council to occupy the hall on temporarily basis and for a specific purpose.

16. The Council may revoke or review any of the above conditions at any time it may deem fit, without having to given any advance notice to obtain prior consent of the licensee.

17. The licensee hereby declares that he/she accepts the above conditions.

MUNICIPAL COUNCIL OF QUATRE BORNES CONDITIONS FOR THE USE OF BELLE ROSE RECEPTION HALL.
(a) Grants the use of the reception hall (hereinafter referred to as the reception hall or the hall) with 500 chairs, 15 tables, sound equipment, supplies electrical energy and water, but does not hold itself for any interruption and defect in electricity and water supply.

(b) Provides a personnel in charge of the hall.

The licence and his guests shall abide by all reasonable instructions and orders given to them by the official in charge.

The licensee must apply, through the Municipality of Quatre Bornes (hereinafter called the Municipality), for the services of 1 police sergeant and 2 police constables to be on duty for the maintenance of order when alcoholic drinks are served or on special occasions as deemed fit by this Municipality.

The fees for the police sergeant and constables will have to be borne by the Licensee.

The Licensee may be authorized to decorate the hall, at his own costs and under supervision and to the satisfaction of the Municipality. The use of scotch tape, metal nails, glue, etc, is prohibited.

The tariff, as approved by the Council, will be applied in all cases. Under no circumstances, will application for reduction be considered.

On booking the reception hall, the Licensee should pay to the Municipality a sum of Rs. 1,000.00 as deposit. The fee for the use of the hall and the policemen fees can be paid at latest two months before the function.

The deposit of the licensee will be forfeited if he fails to notify the Municipality to cancel or postpone his booking in a reasonable delay of at least three months unless in cases of emergencies and/or unforeseen circumstances. Whenever a Cyclone Warning Class III is announced, the licensee and his guests shall vacate the hall within the first quarter of an hour following such announcement and the hall will be closed immediately. Reimbursement, in such cases may be envisaged if the licensee and guests have not yet entered the hall.

(c) The Licensee shall be held responsible for any damage caused to the hall, furniture and equipment by himself and/or any his guests and the costs of the repairs effected by the Municipality will be borne by him.

(d) The Municipality does not hold itself responsible for any damage caused to the property and/or belongings of the licensee and/or his guests nor does it hold itself responsible for any loss to the licensee and/or his guests. All materials and decorations should be removed by the licensee or his representative by 8.00 a.m. at latest on the day following the evening function. All materials left at the hall are at the licensee’s own risk. The costs of removal shall be borne by the licensee.

(i) The licensee, his representative/s and his guests shall be bound to comply with and abide paragraph (b) of G.N. 24 of 1939 made under section 3 of the Noise Prevention Ordinance (C. Lane Vol III, 294) which reads as follows: -2-“it shall no be lawful for any person, in such a manner as to cause inconvenience to any member of the public”

(ii) (a) The licensee, his representative/s and his guests shall not make use of any sound equipment, musical instrument or electrical or mechanical device for producing sound on any premises situate on or in close proximity to, any street thoroughfare, or public place, in such a way as to cause any nuisance, annoyance and inconvenience to any party/parties. All musical instruments must be turned down as from 10.00 p.m.

(b) The licensee, his representative/s and his guests shall vacate the hall at latest by 11.00 p.m.

(iii) Should the licensee, his representative/s and guests fail to comply with the provisions set out in paragraph 9(i) and (ii) above, then the Municipality by its representative/s or by the Police force shall be entitled to reduce or turn down or shut off the aforesaid instruments or force the licensee and/or his representative and/or this guests out of the Hall, without the licensee and/or his representative and/or guests having any right to claim any damages of indemnity from it and/or its employees and/or representatives.

(iv) The attention of the licensee is drawn to the fact that if a fee is claimed, he should (i) be in possession of an occasion licence to act as owner of a place of public entertainment (ii) notify the Chief Welfare office that he is organising the function, have his tickets stamped by the Treasury Department of the Municipality, and pay entertainment tax at the Legal rate as stipulated in G.N. 297 of 1979 (as subsequently amended).

1. Refund of deposit will be effected 15 days following the function on presentation of the deposit unless clause 7 above applies.

2. Under no circumstance shall the licensee be allowed to tamper with the sound equipment/s and/or other equipments and/or property of the Municipality.

3. The licensee shall under no circumstances be considered a tenant either under the Landlord and Tenant Act or any other law in force in Mauritius, but shall be considered to have been granted a licence by the Municipality to occupy the hall on temporarily basic and for a specific purpose.

4. The Council may revoke or review any of the above conditions at anytime as it may deem fit, without having to give any advance notice to or obtain the prior consent of the licensee.

5. The following tariff shall apply:

(i) EVENING FUNCTIONSDeposit Rs. 1,000/-Tariff Fee Rs. 6,000/- from 4.00 p.m to 11.00 p.m

(ii) DAY FUNCTIONSDeposit Rs. 1,000/- 9.00 a.m to noonTariff Fee Rs. 4,000/- (3 hrs) 1.00 p.m to 4.00 p.m

(iii) Other evening functions up to 3 hrs, tariff fee applicable will be Rs. 4,000/- and for every subsequent additional hour the tariff fee will be Rs. 600/- per hour. All deposit, Tariff fee must be paid and/or any other payments must be made to the Municipality at the Town Treasurer’s Department of the Municipality.

The licensee hereby declares that he/she accepts the above conditions.

MUNICIPAL COUNCIL OF QUATRE BORNES CONDITIONS OF RENTAL PAVILLON HALL
1. The Pavillon Hall will be used for the following: Literary activities, cultural activities, seminars, workshop, engagement ceremonies, birthday parties, indoor sport activities and other activities of a similar nature.
2. The Municipal Council
(a) Grants the use of the hall with 200 chairs, 8 tables, supplies electric energy and water but does not hold itself responsible for any interruption and defect in electricity and water supply.
(b) Provides a personnel in charge of the hall. The licensee and his guests shall abide by all reasonable instructions and orders given to them by the official in charge.
3. The licensee must apply through the Municipal Council of Quatre Bornes (thereinafter called the Municipal Council) for the services of 2 police constables to be on duty for the maintenance of order as deems fit by the Municipal Council.
4. The kitchen and toilets found adjacent to hall may be used by the licensee. No utensils will be provided.
5. The licensee may be authorized to decorate the hall at his own costs and under the supervision and to the satisfaction of the Municipality, thus not causing any damage to the existing structures.
6. The tariff as approved as approved by the Council will be applied in all cases. Under no circumstances will application for reduction be considered.
7. On booking the hall, the licensee should pay to the Municipal Council a sum of Rs. 1,000 as deposit. The fees for the use of the hall and policemen fees can be paid sat least 2 months before the function. The deposit of the licensee will be forfeited if he fails to notify the Municipal Council to cancel or to postpone his booking in a reasonable delay of at least 3 months unless in cases of emergencies and/or unforeseen circumstances.
8. Whenever a cyclone warning class III is announced, the licensee and his guests shall vacate the hall within the first quarter of an hour following such announcement and the hall will be closed immediately.
9. The licensee shall be held responsible for any damage caused to the hall, furniture and equipment by himself and/or any of his guests and the costs of repairs effected by the Municipal Council will be borne by him.
10. The Municipal Council does not hold itself responsible for any damage caused to the property and/or belongings of the licensee and/or his guests nor does it hold itself responsible for any loss to the licensee and/or his guests.
11. All materials and decorations should be removed by the licensee or his representative by 8.00 a.m. at latest on the day following the function. All materials left at the hall are at the licensee’s own risk. The costs of removal shall be borne by the licensee.
12. (i) The licensee, his representative/s and his guests shall be bound to comply with and abide by paragraph (b) of G.N. 24 of 1939 made under Section 3 of the noise prevention Ordinance (C. lane Vol III Cap 294) which reads as follows: “It shall not be lawful for any person, in such a manner as to cause inconvenience to any member of the public.”
(ii) The licensee, his representative/s and his guests shall not make use of any sound equipment, musical instrument, or electrical and mechanical device for producing sound on any premises situate on or in close proximity to any street, through fare or public place in such a way to cause any nuisance, annoyance and inconvenience to any party/parties. All musical instruments and sound system must be turned down as from 10.00 p.m.
(iii) Should the licensee, his representative/s and guests fail to comply with the provisions set out in paragraph 12 (i) & (ii) above, then the Municipal Council by its representative/s or by the Police Force shall be entitled to reduce or turn down or shut off the aforesaid instruments of force the licensee and /or his representatives, and/or his guests out of the hall, without the licensee and/or his representatives and/or guests having any right to claim any damages or indemnity from it and /or its employees and/or representatives.
13. Refund of deposit will be effected fifteen days following the function on presentation of the deposit receipt unless Clause 9 applies.
14. The Council may revoke or review any of the above conditions at any time it may deem fit, without having to given any advance notice to obtain prior consent of the licensee.
15. The licensee shall under no circumstances be considered a tenant either under the Landlord and Tenant Act or any other law in force in Mauritius, but shall be considered to have been granted as licence by the Municipal Council to occupy the hall on temporary basis and for a specific purpose.

MUNICIPAL COUNCIL OF QUATRE BORNES CONDITIONS OF RENTAL Reception Hall – J.A. Marie Marot Activity Centre
1. The hall of the J. A. Marie Marot Activity Centre will be used for the following:- Literary activities, cultural activities, seminars, workshop, engagement ceremonies, birthday parties, indoor sport activities and other activities of a similar nature.
2. The Municipality
(a) Grants the use of the hall with 300 chairs, 15 tables, supplies electric energy and water but does not hold itself responsible for any interruption and defect in electricity and water supply.
(b) Provides a personnel in charge of the hall. The licensee and his guests shall abide by all reasonable instructions and orders given to them by the official in charge.
3. The licensee must apply through the Municipality of Quatre Bornes (thereinafter called the Municipality) for the services of 2 police constables to be on duty for the maintenance of law and order as deemed fit by the Municipality.
4. The Kitchen and toilets found adjacent to hall may be used by the licensee. No utensils will be provided.
5. The licensee may be authorized to decorate the hall at his own costs and under the supervision and to the satisfaction of the Municipality, thus not causing any damage to the existing structures.
6. The tariff as approved by the Council will be applied in all cases. Under no circumstances will application for reduction be considered.
7. On booking the hall, the licensee should pay to the Municipality a sum of Rs 1,000 as deposit. The fees for the use of the hall and policemen fees can be paid at least 2 months before the function. The deposit of the licensee will be forfeited if he fails to notify the Municipality to cancel or postpone his booking in a reasonable delay of at least 3 months unless in cases of emergencies and/or unforeseen circumstances.- 2 –
8. Whenever a cyclone warning class III is announced, the licensee and his guests shall vacate the hall within the first quarter of an hour following such announcement and the hall will be closed immediately.
9. The licensee shall be held responsible for any damage caused to the hall, furniture and equipment by himself and/or any of his guests and the costs of repairs effected by the Municipality will be borne by him.
10. The Municipality does not hold itself responsible for any damage caused to the property and/or belongings of the licensee and/or his guests nordoes it hold itself responsible for any loss to the licensee and/or his guests.
11. All materials and decorations should be removed by the licensee or his representative by 8.00 a.m at latest on the day following the function. All materials left at the hall are at the licensee’s own risk. The cost of removal shall be borne by the licensee.
12. (i) The licensee, his representatives and his guests shall be bound to comply with and abide by paragraph (b) of G.N 24 of 1939 made (under section 3 of the noise prevention Ordinance (C. Lane Vol 111 Cap 294) which reads as follows ‘ It shall not be lawful for any person, in such a manner as to cause inconvenience to any member of the public.’
(ii) The licensee, his representative/s and his guests shall not make use of any sound equipment, musical instrument or electrical and mechanical device for producing sound on any premises situate on or in close proximity to any street, through fare or public place in such a way to cause any nuisance, annoyance and inconvenience to any party/parties. All musical instruments must be turned down as from 10.00 p.m.
(iii) Should the licensee, his representative/s and guests fail to comply with the provisions set out in paragraph 12 (i) & (ii) above, then the Municipality by its representative/s or by the police force shall be entitled to reduce or turn down or shut off the aforesaid instruments or force the licensee and /or his representative/s and/or guests out of the hall, without the licensee and /or his representative/s and/or his guests out of the hall, without the licensee and/or his representative/s and/or his guests having any right to claim any damages or indemnity from it and /or its employees and/or representatives. - 3 -
13. Refund of deposit will be effected within 3 weeks following the function on presentation of the deposit receipt unless clause 9 applies.
14. The Council may revoke or review any of the above conditions at any time as it may deem fit, without having to give any advance notice to obtain prior consent of the licensee.
15. The licensee shall under no circumstances be considered a tenant either under the Landlord and Tenant Act or any other law in force in Mauritius, but shall be considered to have been granted a licence by the Municipality to occupy the hall on a temporary basis and for a specific purpose.